GENERAL PURPOSE:

ESSENTIAL FUNCTIONS

Lease Administration:

• Oversee the abstraction of lease documents and ensure accurate interpretation of use clauses, exclusive rights, and co-tenancy provisions.
• Manage key dates and milestones in the lease lifecycle, including renewals, expirations, terminations, and critical clauses.
• Ensure quality control, audit trails, and approval hierarchies in all lease-related processes.

Property Management:

• Monitor and enforce landlord obligations, including timely execution of repairs and capital replacements per lease terms (roof, HVAC, parking lot, etc.).
• Support escalations involving landlord billing conflicts, occupancy restrictions, and store-impacting emergencies.
• Oversee the management of non-lease functions, including Estoppel Agreements.

Leadership & Cross-functional Collaboration:

• Lead and develop a team of Lease Administrators and support staff, overseeing daily operations and special projects.
• Collaborate with Lease Audit, Real Estate Law, and Finance teams on reporting and lease interpretation issues.
• Coordinate with Legal, Real Estate, and Facilities to resolve disputes, recover costs, and ensure lease compliance.

Technology & Innovation:

• Lead the administration and maintenance of a custom Property Development system (PDSL), including SOX-compliant controls and system enhancements.
• Drive digital transformation by streamlining workflows, automating processes, and eliminating duplicative tasks.

SUPERVISORY RESPONSIBILITIES:

• Team size (~11): Property & Lease Administration Managers Ÿ Senior Lease Administrators Ÿ Senior Property Administrators Ÿ Property Managers Ÿ Property Administrators Ÿ Department Assistant

COMPETENCIES:

BACKGROUND PROFILE:

• College degree, finance or accounting background, and 7-10 years of Lease Administration and Property Management experience in a retail environment.
• 5+ years supervisory experience.
• Demonstrated ability to lead teams, implement systems, and drive compliance initiatives.
• Strong understanding of lease language, use clauses, exclusives, and real estate systems.
• Excellent verbal and written communication skills.

PHYSICAL REQUIREMENTS/ADA:

• The job requires the ability to work in an office environment, primarily on a computer.
• Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
• Vision requirements: Ability to see information in print and/or electronically.
• This role requires regular in-office presence, including engaging in in-person team interaction, meetings, collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.

Our client is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities, and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire, and develop a strong, talented, and diverse workforce. Our client is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.